Privacy Policy

Last updated: April 11, 2026

Data Storage Location: All data collected and processed through Classroom Monitor is stored in the European Union (Germany), ensuring full compliance with GDPR and EU data protection regulations.

1. Introduction

Classroom Monitor ("we," "our," or "us") is committed to protecting your privacy and personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Service, in compliance with the General Data Protection Regulation (GDPR) and applicable EU data protection laws.

2. Data Controller

For the purposes of GDPR, the data controller is:

Name: Classroom Monitor
Contact: privacy@newstargeted.com
Data Storage Location: European Union (Germany)

3. Information We Collect

3.1 Information You Provide

We collect information that you voluntarily provide when you:

Create an account (username, email, name, role)
Configure your tenant settings
Contact us for support
Subscribe to our Service

3.2 Automatically Collected Information

When you use the Service, we automatically collect:

Device Information: Client device hostname, username, IP address, MAC address, operating system version, client software version
Usage Data: Connection status, streaming activity, last seen timestamps, total uptime
Log Data: System logs, error logs, activity logs with IP addresses and timestamps
Session Information: Login timestamps, session IDs, last activity times

3.3 Student Data

In the context of educational monitoring, the Service may process:

Screen captures and screenshots (stored temporarily as configured)
Device identifiers and connection information
Activity logs and monitoring data

Important: All student data processing is performed on behalf of and under the authority of the educational institution, which acts as the data controller for student personal data.

4. Legal Basis for Processing (GDPR Article 6)

We process personal data based on the following legal bases:

Contract Performance: Processing necessary to provide the Service under our Terms of Service
Legitimate Interests: Processing for security, fraud prevention, and service improvement
Legal Obligation: Compliance with applicable laws and regulations
Consent: Where you have provided explicit consent for specific processing activities

5. How We Use Your Information

We use the collected information to:

Provide, maintain, and improve the Service
Authenticate users and manage accounts
Enable real-time monitoring capabilities
Process subscription payments and manage billing
Send administrative information and updates
Respond to support requests and inquiries
Monitor and analyze usage patterns
Detect, prevent, and address technical issues and security threats
Comply with legal obligations

6. Data Storage and Location

All data is stored exclusively within the European Union (Germany). We do not transfer personal data outside the EU/EEA unless:

You have explicitly consented to such transfer
The transfer is necessary for the performance of a contract
Appropriate safeguards are in place (e.g., Standard Contractual Clauses approved by the EU Commission)

7. Data Retention

We retain personal data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law:

Account Data: Retained while your account is active and for 30 days after account closure
Monitoring Data: Retained according to your institutional data retention policies
Log Data: Retained for 90 days unless otherwise configured
Transaction Data: Retained for 7 years as required by tax and accounting laws

After the retention period, data is securely deleted or anonymized.

8. Data Security

We implement appropriate technical and organizational measures to protect your personal data:

Encryption of data in transit (TLS/SSL)
Encryption of sensitive data at rest
Secure data centers with physical access controls
Regular security assessments and updates
Access controls and authentication mechanisms
Regular backups and disaster recovery procedures

9. Your Rights Under GDPR

As a data subject, you have the following rights:

Right of Access (Article 15): Request access to your personal data
Right to Rectification (Article 16): Request correction of inaccurate data
Right to Erasure (Article 17): Request deletion of your personal data ("right to be forgotten")
Right to Restriction of Processing (Article 18): Request limitation of data processing
Right to Data Portability (Article 20): Receive your data in a structured, commonly used format
Right to Object (Article 21): Object to processing based on legitimate interests
Right to Withdraw Consent: Withdraw consent at any time where processing is based on consent

To exercise these rights, please contact us at privacy@newstargeted.com.

10. Data Sharing and Disclosure

We do not sell, trade, or rent your personal data. We may share information in the following circumstances:

Service Providers: With third-party service providers who assist in operating the Service (subject to strict confidentiality agreements)
Legal Requirements: When required by law, regulation, or legal process
Business Transfers: In connection with a merger, acquisition, or sale of assets (with notice to users)
Protection of Rights: To protect our rights, privacy, safety, or property, or that of our users

All third parties are required to comply with GDPR and applicable data protection laws.

11. International Data Transfers

As stated above, all data is stored in the EU (Germany). Should any data transfer outside the EU/EEA become necessary, we will ensure:

Adequacy decisions by the European Commission
Standard Contractual Clauses approved by the EU Commission
Binding Corporate Rules
Other appropriate safeguards as required by GDPR

12. Children's Privacy

The Service is designed for use by educational institutions and their authorized staff. Student data is processed under the authority and responsibility of the educational institution, which is responsible for:

Obtaining necessary parental consents where required
Ensuring lawful basis for processing student data
Complying with applicable child protection and education laws

13. Cookies and Tracking Technologies

We use cookies and similar technologies to enhance your browsing experience. We respect your privacy and comply with GDPR requirements by providing you with control over cookie preferences.

When you first visit our website, you will see a cookie consent banner that allows you to choose which types of cookies you want to accept. You can manage your cookie preferences at any time using the Cookie Settings link in the footer.

We use the following categories of cookies:

Essential Cookies: These cookies are necessary for the website to function properly. They include session cookies that maintain your login session, security cookies for CSRF protection, and authentication tokens. These cookies cannot be disabled.
Analytics Cookies: These cookies help us understand how visitors interact with our website by collecting and reporting information anonymously. Currently not in use, but may be enabled in the future for website analytics.
Functional Cookies: These cookies enable enhanced functionality and personalization, such as remembering your preferences, theme settings, and dashboard layout. These are optional and can be disabled.

You can control cookies through our cookie consent banner, the cookie settings link in the footer, or through your browser settings. Please note that disabling essential cookies may affect Service functionality.

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Material changes will be notified to you via email or through the Service. The "Last updated" date at the top indicates when changes were made.

15. Data Protection Officer

For questions or concerns regarding data protection, you can contact our Data Protection Officer:

Email: privacy@newstargeted.com
Subject line: "Data Protection Inquiry"

16. Supervisory Authority

If you believe we have not adequately addressed your concerns, you have the right to lodge a complaint with a supervisory authority. For data stored in Germany, the relevant authority is:

Bundesbeauftragte für den Datenschutz und die Informationsrialität (BfDI)
Website: www.bfdi.bund.de

17. Contact Us

For any questions, requests, or concerns regarding this Privacy Policy or our data practices, please contact us:

Email: privacy@newstargeted.com
Contact Form: /contact